Effective Date: January 23, 2026
These Terms of Service (“Terms”) govern your access to and use of the HireOptix website, application forms, automation systems, messaging tools, scheduling links, and related services (collectively, the “Services”).
By accessing or using the Services, you agree to these Terms.
If you do not agree, do not use the Services.
1. WHO WE ARE
HireOptix LLC (“HireOptix,” “we,” “us,” or “our”) provideshiring automation software and related services to healthcare organizations and other employers (our “Clients”).
In many cases, HireOptix acts as a technology provider on behalf of our Clients to:
HireOptix is not the employer unless explicitly stated.
Contact Information:
HireOptix LLC
Email: tannertnguyen@hireoptix.com
Address: 6900 NE 187th Pl, Kenmore, Washington, USA
A. TERMS FOR ALL USERS
2. Changes to These Terms
We may update these Terms from time to time. The Effective Date reflects the latest version.
Your continued use of the Services after changes are posted constitutes acceptance of the updated Terms.
3. Privacy
Our collection and use of information is governed by our Privacy Policy.
By using the Services, you agree to our Privacy Policy.
4. Eligibility
You must be at least 18 years old (or the age of majority in your jurisdiction) to use the Services.
5. Acceptable Use
You agree not to:
We may suspend or terminate access if we believe these terms have been violated.
6. Intellectual Property
All content, branding, workflows, software, designs, logos, documentation, and automation systems are owned by HireOptix LLC or licensed to us.
You may not copy, distribute, modify, reverse engineer, or create derivative works without written permission.
B. TERMS FOR CANDIDATES / APPLICANTS
7. Candidate Submissions
If you submit information through a HireOptix form or workflow, you agree that:
HireOptix does not guarantee:
All hiring decisions are made solely by the Client employer.
8. SMS, Email, and Communications Consent (A2P Compliant)
If you provide your phone number or email address through a HireOptix form and consent via checkbox, you agree to receive automated communications related to:
Message frequency may vary.
Message and data rates may apply.
Opt-out:
You may opt out of SMS at any time by replying:
STOP
CANCEL
UNSUBSCRIBE
END
QUIT
For help, reply HELP.
Consent to receive SMS messages is not a condition of employment.
HireOptix does not send marketing SMS messages to job applicants.
9. Third-Party Scheduling Tools
Scheduling links may use third-party tools (e.g., calendar systems, video conferencing platforms).
HireOptix is not responsible for outages, disruptions, or errors caused by third-party providers.
C. TERMS FOR CLIENTS / BUSINESS USERS
If you are a Client using HireOptix under a separate written agreement (e.g., Service Agreement, Order Form, MSA), that agreement controls in the event of conflict.
10. Client Responsibilities
Clients are solely responsible for:
HireOptix is a software provider and does not provide HR compliance guarantees.
11. No Legal, HR, or Medical Advice
HireOptix does not provide:
Clients should consult licensed professionals for complianc ematters.
D. DISCLAIMERS AND LIMITATIONS
12. Service Availability
We aim to provide reliable service but do not guarantee uninterrupted or error-free access.
Services may be affected by:
13. Disclaimer of Warranties
THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.”
TO THE MAXIMUM EXTENT PERMITTED BY LAW, HIREOPTIX DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING:
We do not guarantee:
14. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW:
HireOptix and its affiliates, officers, employees, agents ,and partners shall not be liable for:
Total liability shall not exceed:
Some jurisdictions may not allow certain limitations.
15. Indemnification
You agree to indemnify and hold harmless HireOptix from any claims, damages, losses, or expenses (including attorneys’ fees) arising from:
16. Third-Party Integrations
The services may integrate with:
HireOptix does not control third-party services and is not responsible for their policies or outages.
17. Termination
We may suspend or terminate access if:
Termination does not eliminate accrued obligations.
18. Governing Law and Venue
These Terms are governed by the laws of the State of Washington, without regard to conflict-of-law principles.
Any dispute shall be brought exclusively in the state or federal courts located in Washington State.
You consent to jurisdiction in those courts.
19. Arbitration
At our discretion, disputes may be resolved through binding arbitration in Washington State under the rules of the American Arbitration Association.
20. Severability
If any provision of these Terms is found unenforceable, theremainder shall remain in effect.
21. Entire Agreement
These Terms, together with the Privacy Policy and any separate Client agreements, constitute the entire agreement regarding the Services.